OEC Group Québec, Canada
18 Apr, 2018Permanent - Full time
Job Description The OEC Group, a leading international freight forwarder and logistics provider worldwide, is looking for dynamic, highly motivated individuals who are dedicated to excellence and welcome challenging and rewarding opportunities. We offer excellent benefits, opportunities for growth within the company and salary commensurate with experience. OEC Group is an Equal Opportunity Employer. Our head office located in St-Laurent, Qc. is actively seeking to fill the Reception and Administrative Coordinator role. Role Summary: Working under the direction of the Credit Manager, the Reception and Administrative Coordinator will first complete a full-time replacement at reception for a period of approximately 3-6 months to cover a temporary leave of absence of the regular Receptionist. After the full-time leave replacement at reception, on a regular basis, the role will include reception replacement duties and various office and administrative tasks mainly in the Finance department. Phase A: 3-6 Months (Approximately) Full-Time Reception Mandate Answer, manage and redirect incoming telephone calls with courtesy, proper business etiquette and with a strong customer service approach Ability to accurately redirect incoming calls to proper extension or department, based on accurate assessment of callers' requests Receive, validate, process (when needed) and dispatch daily incoming mail and other documents Forward electronically received fax transmissions to the proper department or individuals Stamping of received clients' cheques "for deposit only" and their recording in company computer system Preparation of daily outgoing mail and courier packages Assistance for data entry and other clerical duties, as required General office and administrative work, as required Phase B: Permanent Mandate in Reception and Administration Act as main reception replacement Manage all company mailing requirements Daily preparation, verification, scanning & emailing of invoices (including relevant back ups when required) to VIP clients Handle trips to bank as required Daily scanning and subsequent validation of cheques received from customers for deposit Scanning and filing of client credit files Prepare various excel reports and word documents for Finance personnel, as needed Assist Credit department staff on administrative tasks as needed Maintenance & organization of company office supplies Skills Requirements: Minimum of 5 years experience in similar position and environment with reception and administrative duties Minimum Education level: High school diploma required Aptitude in managing a reception desk with high traffic of incoming calls Strong communication skills (customer service oriented) to welcome and greet clients and other business partners on incoming calls or visits Tactful and professional communication approach Ability to work in a fast pace environment Ability to prioritize and multitask Dependable and autonomous Strong organizational skills Strong people skills Language requirements: high level of verbal fluency in English and French and basic writing skills Word and Excel knowledge (strong basic level) Having a driver's license and a car would be considered an asset Working Conditions: Regular, full-time Group benefits Phase A hours are from 8:15 am to 5:15 pm (40 hours/week). Phase B hours are from 8:30 am to 5:00 pm (37.5 hours/ week) To Apply: Please send a resume and cover letter.